S.O.S.: Save Our Space, Send Links Not Attachments

##Sending Several Documents to a Group##

Using online storage accounts like Dropbox, Google Drive, or OneDrive allow you to share documents while significantly reducing the amount of storage space your email messages require.

Don’t attach your documents, spreadsheets, and PDF files to an email message and send it out to several recipients. Instead, use your online storage account to share your documents using hyperlinks.

If you email 10 MB of documents to 10 colleagues, your attachments are duplicated 10 times, therefore using 100 MB or more of drive space combined.

However, if you store the documents online and share them using hyperlinks instead, you save inbox storage space.

##Developing a Document as a Group##

Online collaboration systems like Google Drive and OneDrive allow you to store your work online and empower your team to edit the same document online in real-time.

Don’t send the document to everyone as an email attachment and burden yourself with managing multiple versions of the document. Use online collaboration tools instead!

##Conclusion##

So, the next time you are tempted to attach documents to an email message, consider uploading them to your online storage account and sharing hyperlinks to the documents instead.

Our email inboxes thank you!

This entry was posted in Technology on Nov 18, 2014 by Gerald Grant